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Do not store sensitive information on computers that might be stolen. If this is not possible, consider encrypting the data on the computer. There are a growing number of vendors out that provide a low cost solution to this end.
When you leave your office, lock your door. Also, lock your workstation by entering
ALT CNTRL DELETE and Lock Computer.
If you use a laptop, acquire the proper tool to anchor it to your desktop or other secure base.
Take common sense precautions such as keeping a close eye on your laptop in crowded facilities and not inadvertently leaving your laptop in a taxicab or restaurant.
The Paper Trail
Finally, don’t forget that low technology items such as printed reports also represent a security risk.
If you have reports that contain personal information in your office, secure them before leaving.
If you’re done with the report, make sure that they are disposed of by shredding or other appropriate methods.
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Yes, the battle that looms before us is monumental. However, if we embrace some of the things that have been noted, as well as taking other common sense precautions, there is no question that we will have taken a tremendous stride towards limiting these risks.
Resources
Educause/Cornell Institute for Computer Policy and Law: http://educause.edu/EDUCAUSECornellInstituteforComputerPolicyandLawHome /863
Educause Security Task Force: http://educause.edu/ security
US Department of Education: http://www.ed.gov/policy/ gen/guid/fpco/ferpa/
This article originally appeared in ISS Globetrotter, a publication and has been subtly modified for this web site. © 2007 Arthur J. Fridrich
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